The Treasurer and Treasurer’s Office Employees

In the Treasurer’s office you are able to:

In most counties, the treasurer is the official responsible for the collection, custody and disbursement of county funds, and for reporting on these activities to the board of supervisors. In counties operating under either the county executive or county manager for of government, an appointed director of finance performs these functions.

Tax Billing and Collection

Tax billing and collection constitute the final steps in the state and local tax process. In the billing stage of the tax process the taxpayers are notified of their tax obligations, which are computed on the basis of property ownership, business activities, or the sources of taxable wealth. Collection of taxes, the ultimate goal of the entire assessment and taxation system, is the crucial process of converting assessed taxes into actual cash with which to meet county government’s revenue requirements. As the official charged with the responsibility for converting receivable taxes into expendable revenues, the county treasurer of finance director is a key figure in the successful conduct of county government.

Reporting

The treasurer’s books, papers, and county fund accounts must be available for inspection by the commonwealth’s attorney, the board of supervisors, or any taxpayer at all times.

Collection of Delinquent Taxes

The treasurer is responsible for collection of delinquent taxes from parties responsible for payment.

Care and Custody of Funds

Like the collection of monies due the county, the custody of county funds is generally speaking, a function of the office of the county treasurer. The treasurer must keep a record of all receipts and expenditures, and the board of supervisors may request a statement of accounts at any time.

Local Government Investment Pool

The Investment of Public Funds and Local Government Investment Pool Act provide a means for local governments to pool their idle or reserve funds in order to get the maximum return on their investments. The pool consists of the total of all local government funds that are placed in the custody of the state treasurer for investment. The Treasury Board administers the pool and is required to remit or to credit accrued income in the pool to participating localities at least quarterly.

Disbursements

Once county revenues have been collected and deposited by the treasurer or director of finance and credited to the proper funds, they may be disbursed only upon the orders of the county chief administrator or other official authorized by the governing body, or by the board of supervisors. Disbursements of county funds generally can be ordered only upon properly drawn and legally issued warrants or checks in payment of claims for goods and services received by the county and represented by contracts, payrolls, invoices, affidavits, matured bonds, interest coupons, or other evidences of obligations incurred by the county or its agencies.

The board of supervisors is responsible for conducting a pre-audit of claims against the county. A pre-audit is the process of checking a claim before it is paid to determine if the obligation is authorized and correct. After the pre-audit is complete, the invoices are then approved by a majority vote of the board of supervisors at their monthly board meeting.

Term of Office

Additional Duties of the Treasurer

In Grayson County, the treasurer is also responsible for the sale of County Dog Tags, and reporting to our Animal Control Officer a list of county residents who have purchased them.

The treasurer also works with local veterinarians to have Rabies Clinics throughout the county.

The treasurer also is responsible for the sale of County Stickers.